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Workplaces

Custom Online Stores for Workplaces

Make branded staff apparel easier to manage. Employees can order online, choose their sizes, and pay individually while your workplace keeps everything organized by department, branch, or location.

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Why use an online store?

Workplace stores are best for staff apparel, branded uniforms, department gear, and branch orders.

Workplace apparel orders can get complicated when employees need different sizes, departments, styles, and pickup locations. An online store helps reduce the back-and-forth and gives staff a clear place to order.

Workplace stores are a great fit for:

Staff apparel
Branded uniforms
Department clothing
Branch orders
Employee appreciation gifts
Company merchandise
Volunteer or event staff gear
Business casual branded apparel

min number of eployees of 100

How it Works

You organize the group; we organize the orders.

1. Tell Us About Your Group

Fill out our online inquiry form and tell us the basics: what you’re shopping for, who needs clothing, personalization, fundraising, important dates, delivery needs, sorting requirements and any special requests.

2. Meet With Us to Plan Your Store

Meet with Janet to choose products, look at samples and plan the details. Can’t make it to VH Sport? No problem—we can recommend products online. You’ll also send us your logos.

3. Approve the Plan

Before we move ahead, you’ll approve your products, logos, decoration and layouts. You’ll also review a store preview so you know exactly what your group will see before the store opens.

4. We Build Your Online Store

We finish building your VH Online Store with your approved products, personalization, fundraising, coupon codes and special instructions. Your organizer gets portal access, a shareable store link and tools to help promote it.

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5. Your Group Shops Online

Share the link and let everyone shop! Each person chooses their own products, sizes, colours and personalization, then pays online themselves. Most VH Online Stores stay open for about two weeks.

6. We Produce, Pack & Organize

Once your store closes, we order the blank products and start production. Everything is decorated, checked and individually bagged with each shopper’s receipt, then organized into any predetermined groups you requested.

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7. Pick It Up or We Ship

We’ll email you when everything is ready, typically about 3 weeks after your store closes. Pick up your organized order at VH Sport, or arrange grouped shipping to predetermined locations.

Good to Know: We don’t ship individual orders to each shopper. If your organization has multiple teams, departments or branches, we can sort and package orders by group to make distribution much easier.

Good to Know Before We Start

Before we get started, here are the key details about timelines, product selection, order minimums, and pickup.

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What is the minimum total sales needed?
Online group stores work best when they are planned ahead and promoted well. New stores require a commitment to reach $1,500 in product sales before fundraiser markups. If a new store does not reach that amount, a $200 setup fee applies. Repeat stores are exempt from this minimum.
When should we start this?
January is a great time to run a workplace store. Nothing shakes off the post-Christmas blues quite like a nice new polo shirt. We recommend allowing at least eight weeks from your first contact with us to final pickup.
What do you suggest for personalization?

Employee Names
Role titles
Sleeve embroidery
Chest embroidery
Low-back prints

How will everyone's order be shipped?
We don’t ship orders to individual employees, but we can ship grouped orders to different branches or locations. Shoppers simply select their branch when ordering, and we’ll sort, pack, and ship one larger box to each location for distribution.
What sorting options work best?
Common sorting options for workplace stores include: Department Branch Location Pickup location
Can we add a Fundraising markup?
Most workplace stores are used for staff apparel or branded merchandise, but fundraising can be added if the store is connected to a workplace campaign, charity initiative, or community event.
Can we use coupon codes?
Workplace stores work really well with employee vouchers. You choose the dollar amount—say $60 per employee—and each person can use that credit toward whatever they want in the store. If they spend more, they simply pay the difference themselves. If they spend less, that’s fine too: we only bill the organization for the amount actually used, so it doesn’t work like a prepaid gift card.
How many items is best?
Stores are limited to a maximum of 20 products, although smaller groups often perform better with a focused selection of 5–10 items. Once a store is open, products cannot be added, so we will finalize the product lineup before launch.

RECOMENDED PRODUCTS

For workplace stores, we usually recommend pieces that feel polished enough for work but are still comfortable enough to wear regularly. Polos, quarter-zips, crew-neck sweatshirts, cardigans, and branded drinkware are all dependable choices, with bags also being a popular addition. T-shirts can work really well too, especially for casual Fridays, staff events, or more relaxed workplaces. The goal is to build a mix that gives people useful options they’ll actually reach for.

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Ready to get started?

Click the button below to get started with our Store Inquiry Form. The more information you can give us, the quicker and easier it will be to get your store set up.

Once we receive your answers, Janet will follow up with you to confirm your products, logos, and any final details.

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